Full time

Company Secretarial Executive

  • Not disclosed
  • Added: Jan 24, 2023
  • Closing: Mar 25, 2023

Bolt Talent Solutions Ltd

Grand Baie, Rivière du Rempart

Job Description

Primary Purpose

The Company Secretarial Executive position at the client will be responsible of organizing and coordinating all Board and Committees meetings of the client, ensuring full compliance with all relevant constitutional and legal documents. The incumbent will work closely with the Group Chief Executive Officer for the preparation of agendas, minutes of meetings, resolutions and statutory filings.
 
Responsibilities
Meetings
  • Overseeing proper scheduling, coordination and operation of the meetings and committee, meetings
  • Organising and preparing agendas and papers for board and committee meetings
  • Maintaining up to date records and distributing material
  • Taking minutes and following up actions from meetings
  • Oversee the maintenance of an annual calendar of board and committee meetings
Statutory Filing
  • Preparation and submission of all statutory filings in an efficient and timely manner
  • Overall responsibility for maintenance of statutory books and registers
  • Assisting with the preparation of the annual statutory report and accounts
Legal Documents
  • Ensuring full compliance with relevant constitutional documents, terms of reference/charters
  • Preparation of board resolutions
  • Liaising with legal advisers on ad hoc projects and issues affecting the businesses
  • Responsible for maintenance and renewal of D&O Insurance
  • Reviewing commercial contracts and terms and conditions and providing advice as necessary
  • Providing assistance on ad hoc projects as and when required
  • Providing advice on legal matters
Any other assignments as may be delegated

Key relationships
Internal:
  • CEO
  • Board of Directors
  • Management Team
  • Employees
External:
  • Clients/Customers
  • Contractors
  • Regulatory Bodies
  • Financial Institutions
Key Performance Indicators

Key Dimensions:
  • Deadlines/ Timeframe
  • Client Management/ Satisfaction
Education and Qualifications

College/University Education:
  • Degree in law or Administration or Management or related field
Skills and Competencies
  • A self-motivated and goal-oriented individual
  • Ability to operate both autonomously to drive deliverables, as well as to work effectively as part of a team
  • Able to multi-task and work flexibly to meet the needs of the company secretarial function
  • Able to work under pressure to tight timelines
  • Excellent verbal and written communication skills with fluency in English and French
  • Eye for detail, rigour and excellence oriented
Relevant Experience
  • At least 5 years’ experience in a company secretarial environment
  • Experience of working in the property development sector is desirable
  • Knowledge of family owned companies would be desirable
Note

The requirements and responsibilities listed in this job description are not meant to be all-inclusive. They may be changed or amended to reflect the evolving needs of the business and of the function

About Bolt Talent Solutions Ltd

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