Job Description
OVERALL PURPOSE
The purpose of this role is the provision of an efficient, professional administrative support service to the Relationship Directors and / Senior Associates across the Relationship Management team.
PRINCIPAL ELEMENTS & ACCOUNTABILITIES
- Communication with third party service providers and with various business contacts, including banks, investment houses, solicitors and property managers/estate agents such communication to be signed off by
management - Client take on and entity formation/termination
- Assist with KYC/CDD information collation and system input for client take on
- Formation of trusts, companies and foundations in any jurisdiction
- Termination of trusts, companies and foundations in any jurisdiction
- Assist with transfers in/out of entities from/to other fiduciary providers
- Assisting in client meeting preparations and efficient follow up of general matters arising
- Handling documentation and resolutions with regard to transactions and restructures
- Drafting of resolutions relating to payments and settlements, with assistance from Trustees
- Assisting with drafting of Loan Agreements, Powers of Attorney, Facility Documentation, property transaction
documents and any other documentation required to facilitate action required - Preparation of various forms, including Payment request, Investment Recommendation and Bank Account Opening forms if required
- Liaison with other teams in the Group involved in managing client bank account and investment account
documentation - Supporting in the management of compliance issues and maintenance of records ensuring that we satisfy our
regulatory requirements plus preparation and supply of due diligence on entities administered to third
parties - Assisting Directors, other Senior Associate and other Associates on ad-hoc client requests, administration of
entities and projects as they arise and close liaison with Team Leader/Senior Associates on all tasks allocated - Assisting with work overflow for team members and providing absence cover
- Assisting Directors, other Senior Associates and other Associates in investment reviews
- Liaison with accountants to ensure that financial accounts are prepared and reviewed in a timely manner for
regulatory and tax purposes - Continuous review of pending items to ensure timeous follow up and finalization of tasks providing proper
governance around client structures by gaining an understanding of these structure through assisting with
day to day activities. - This will include ensuring that all documents are correctly filed and systems updated in accordance with the
Group’s policy and procedures - Any other ad-hoc duties that may be required from time to time
- Has an equivalent degree / professional qualifications like ICSA (Institute of Chartered Secretaries
and Administrations) - Has a minimum of 5 years practical experience in the offshore financial services industry
- Advanced Microsoft Excel and Word plus basic PowerPoint skills
- Good numeracy skills and a good commercial awareness
- Solid administration experience
- Schedules and manages workload effectively to ensure work is completed on time and to the required
standard, thinks ahead, sets plans to achieve goals - Supports and works towards team goals, shares information, is helpful and co-operative, works effectively
with people outside immediate team - Communicates in a clear and relevant manner and ensures that the message is understood, listens
effectively, written communication is well presented - Understands and satisfies client needs at all times, delivers excellent client service, takes full responsibility
and accountability for all client matters including delegated tasks - Delivers work of a high standard, output is accurate and error free, productivity is satisfactory and
consistent. Takes a proactive approach and works on own initiative where possible