Job Description
We are looking for a dynamic Administrative Intern on YEP Scheme for 1 Year to work in our Administrative Department at T1 Diams, the NGO providing multidisciplinary support to people living with Type 1 diabetes in Mauritius and Rodrigues Island.
Your missions during the Internship:
· Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
· Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
· Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
· Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
· Schedule and confirm appointments, collaborators, sponsors, donors, etc.
· Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
· Take dictation and transcribe information.
· Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
· Learn to operate new office technologies as they are developed and implemented.
· Locate and attach appropriate files to incoming correspondence requiring replies.
· Complete forms in accordance with organisational procedures.
· Maintain scheduling and event calendars.
· Make copies of correspondence and other printed material.
· Coordinate conferences, meetings and activities of the organisation
· Arrange travel reservations
· Collect and disburse funds from cash accounts, and keep records of collections and disbursements including member subscriptions
· Prepare and mail cheques.
· Conduct searches to find needed information, using such sources as the Internet.
· Assist in fund raising activities
· Assist in the management of projects and contribute to committee and team work.
· Provide services to members and other stakeholders such as order placement and account information.
· Order and dispense supplies.
· Supervise any clerical staff, and provide training and orientation to new staff or trainees
· Supervise support staff (gardener, cleaner, maintenance officer, driver etc.)
· Any other cognate duties
Job Requirements
• Higher School Certificate or Bachelor Degree (Accounting, Finance or any relevant qualifications)
• Outstanding verbal and written communication skills.
• Professionalism
• Problem Solving
• Strong attention to detail
• Excellent organizational skills - The ability to multitask
• Great interpersonal skills
Application Process:
Please send your CV and a Motivational Letter to the email address: [email protected].
For any inquiries, feel free to call on 5497 6895.
Incomplete applications will not be considered.
The Organisation reserves the right to convene only the best qualified candidates for interview and NOT to make any appointment following this advertisement.