HR Trainee (Expat and Transport Officer)

Job Title: Expat and Transport Coordinator (Human Resources)

Department: Human Resources

Reports To: HR Manager

Job Summary: The Expat and Transport Coordinator is responsible for ensuring the smooth relocation and ongoing support of expatriate employees as well as managing and optimizing the company's transportation logistics. This role requires a strong understanding of HR practices, immigration regulations, and efficient transport coordination to provide seamless support.

Key Responsibilities:

• Manage and oversee the visa, work permit, and residence permit application processes for expatriates and their dependents, ensuring compliance with local laws and regulations in host countries.
• Maintain accurate records of all immigration-related documents and ensure timely renewals.
• Act as a liaison with immigration authorities and legal counsel as needed.
• Provide comprehensive cultural orientation and integration support to expatriates.
• Facilitate their onboarding process, including necessary registrations and introductions to company policies and benefits relevant to international assignments.
• Serve as a primary point of contact for expatriates, addressing their queries, concerns, and issues promptly and efficiently throughout their assignment.
• Provide support for local services, healthcare, and emergency assistance.
• Facilitate repatriation processes upon completion of assignments.
• Contribute to the development and implementation of expatriate management policies and procedures.
• Ensure compliance with internal policies and external legal and regulatory requirements related to international assignments.
• Plan, organize, and coordinate transportation.
• Oversee the maintenance, servicing, and repair schedules for the company vehicle fleet.
• Ensure compliance with safety regulations and vehicle licensing requirements.
• Manage vehicle allocation and usage tracking.
• Liaise with external transport providers for employee transport needs.
• Maintain accurate records of transportation activities, costs, and mileage.
• Prepare reports on transport efficiency, expenses, and usage to identify areas for improvement.
• Ensure all transport operations adhere to health and safety standards and relevant transportation laws.
• Address and resolve transportation-related issues and emergencies.
• Maintain accurate and up-to-date expatriate and transport-related records and databases.
• Collaborate with other HR functions to ensure integrated support.
• Generate reports and provide data as required for HR analytics and strategic planning.

Required Skills and Qualifications:

• Experience:

Minimum of 2-4 years of experience in an HR role, with significant exposure to expatriate management.

Proven experience in transport coordination and logistics.

• Knowledge:

Profound knowledge of international HR practices, immigration laws, and visa processes for various countries.

Understanding of logistics, fleet management, and transportation regulations.

• Skills:

Excellent organizational and multitasking abilities, with strong attention to detail.

Exceptional communication (verbal and written) and interpersonal skills to interact with diverse stakeholders (employees, vendors, authorities).

Strong problem-solving and decision-making capabilities, especially in fast-paced and high-pressure situations.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Ability to work independently and as part of a team.

High level of discretion and ability to maintain confidentiality.

Working conditions:

Location: Industrial Zone, Jin Fei, Riche Terre

Working days/hours: Monday to Friday 08:30 to 17:00 and Saturdays Flexible

Required Skills and Qualifications:

• Experience:

Minimum of 2-4 years of experience in an HR role, with significant exposure to expatriate management.

Proven experience in transport coordination and logistics.

• Knowledge:

Profound knowledge of international HR practices, immigration laws, and visa processes for various countries.

Understanding of logistics, fleet management, and transportation regulations.

• Skills:

Excellent organizational and multitasking abilities, with strong attention to detail.

Exceptional communication (verbal and written) and interpersonal skills to interact with diverse stakeholders (employees, vendors, authorities).

Strong problem-solving and decision-making capabilities, especially in fast-paced and high-pressure situations.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Ability to work independently and as part of a team.

High level of discretion and ability to maintain confidentiality.