Senior Administrator

The successful candidate will manage a portfolio of sophisticated global business entities, ensuring they meet all statutory and regulatory requirements under the FSC framework and respective files are accurate and up to date. The candidate will also support the training, development and oversight of the team members of the administration department
 

1. Operational Leadership

 

• Team Management: Supervise the administrative team, providing mentorship and setting KPIs.
• Reporting: Prepare quarterly board reports for the board, highlighting risks, achievements, and resource needs.

• Others: Running of ad-hoc activities and queries.

 

1. Corporate Administration

• Portfolio Management: Oversee the end-to-end administration of a portfolio of GBL, Trust, and Domestic companies.
• Board Support: Organize board meetings, prepare high-quality board packs, attend meetings, and draft accurate minutes.
• Statutory Filings: Ensure timely filing of audited financial statements, tax returns, and annual summaries with the FSC and Registrar of Companies (ROC).
• Entity Lifecycle: Manage the full lifecycle of entities, from complex incorporations and bank account openings to liquidations and write-offs.

• Billing: Keeping track of client billing and following up on accounts receivable.

 

1. Compliance & Regulatory Oversight

• AML/CFT Standards: Ensure all client files meet stringent KYC/CDD requirements and assist the MLRO/Compliance Officer in ongoing monitoring.
• Legislative Monitoring: Stay abreast of changes in the Financial Services Act, Companies Act, and Finance Act to ensure company-wide adherence.